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Annual renewal of enrolment in the Graduate School

The typical length of a doctoral thesis is three years. An extension can be granted by the head of the University. The candidate should submit a justification for an extension, which needs to be approved by the PhD supervisor and the Graduate School board. The director of the Graduate School can then apply for an extension with the head of the University. (Decree from August 7th, 2006 a. 15).

The administrative enrolment has to be renewed every year (decree from August 7th, 2006 a. 14). Students who fail to enroll will be considered as having abandoned their thesis. Accordingly, the PhD thesis can only be submitted if the candidate has been registered for the current year.

2nd and 3rd year enrolment

All re-enrolment requests are made via the ADUM platform. The sections are already be filled in and you will only have to do necessary updates.
Registration User guide

Supporting documents to be submitted:

2d year of registration

• Convention de formation/ Training agreement (to be filed at the end of the 1st year)
• Report of the thesis follow-up committee
• Activity report presenting the progress of the thesis (1 page maximum)
• Convention de cotutelle/ Co-supervision agreement (if applicable)

3rd year of registration

• Report of the thesis follow-up committee
• Activity report (3 pages minimum) presenting the progress of the thesis

To supervisors :

The student’s supervisor will receive an email from ADUM inviting him to provide an opinion.
Tutorial

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4th or 5th enrolment extension

All re-enrolment requests are made via the ADUM platform. The sections are already be filled in and you will only have to do necessary updates.
Registration User guide

Supporting documents to be submitted:

Additional derogatory year

• Report of the thesis follow-up committee
• 5 to 10 pages report presenting the detailed state of progress of your thesis work accompanied by the exhaustive list of your publications (in writing, submitted for revision or accepted)
• Letter co-signed by you and your thesis director very explicitly indicating the reasons for the delay; the funding (even if it is awaiting a response) available to you for this extension and its exact duration and the foreseeable date of the defense
• Possibly attached any document allowing you to understand the reasons for the delay (employer certificate, medical certificate, etc.)

Only for a 5th year (or more) enrolment extension, please send, in addition to the ADUM file, an email to loudig@ipmc.cnrs.fr with the following informations:

• the laboratory in which you are doing your thesis
• the name and first name of your thesis supervisor(s)
• the funding that you are receiving (or that is pending) for this additional year
• the reasons (very brief) for this extension request

To supervisors :

The student’s supervisor will receive an email from ADUM inviting him to provide an opinion.
Tutorial

The request for an extension of the duration of the PhD will be examined by the Graduate School.

An interview, which will take place on September 26th, 2024, might be requested:

• for students requesting a 4th year enrolment extension, and for which the Graduate School has not made a direct decision
• for students requesting a 5th year enrolment extension

Altogether, the duration of the PhD will never exceed six years, i.e. twice the recommended duration.

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